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Meadowbrook Community Council
BY-LAWS
October 9, 2001
DRAFT REVISION February 19,2003, rev. March 14,2003
ARTICLE I – NAME
The name of this organization is the Meadowbrook Community Council (herein also referred to as “the Council[.]”).
ARTICLE II – BOUNDARIES
The boundaries of the Meadowbrook Community Council area lie within the corporate limits of the City of Seattle, Washington, and are:
NORTH: South Side of NE 115th Street
SOUTH: North Side of NE 95th Street
EAST: West Side of Sand Point Way NE
WEST: East Side of Lake City Way NE
ARTICLE III – PURPOSES
The purposes of the Meadowbrook Community Council are to:
Section 1. Promote, and provide a forum for, increased community spirit and unity.
Section 2. Define appropriate action on matters of concern to the community by providing a public forum for discussion of rights, stability, land use, development, transportation, capital improvements, public safety, social concern and other timely issues.
Section 3. Enhance communication within the community and maintain effective communication with governmental bodies and agencies.
Section 4. Publicize, support, propose, or oppose any action, governmental or otherwise, that affects the community or its members, and inform appropriate entities of community concerns and preferences.
Section 5. Serve as the official voice for the community, and cooperate with other community organizations to study and influence issues of mutual concern.
ARTICLE IV – MEMBERSHIP
Section 1. Membership shall be open to any person residing, owning property, owning or operating a licensed business premises, or primarily employed within the Council boundaries. Any such person eighteen years or older who is current on dues is eligible to vote.
Section 2. Voting membership shall also be open to one representative for each business, private or public organization, institution, or agency established within the Community Council area which is current on its dues.
Section 3. All interested persons are welcome to attend the Council’s meetings.
Section 4. Neither dues nor financial contributions of any kind to the Council shall be a prerequisite to general participation, other than voting, on the Council.
Section 5. Members shall be considered current in their dues if they have paid them within 12 months prior to any action upon which a vote of the membership of the Council is taken.
Section 6. Except for the limitations of Sections 1 through 5, Article IV, membership shall be unrestricted.
Section 7. The amount, rate and nature of dues shall be determined by a vote of theCouncil membership as needed from time to time.
Article V – BOARD OF DIRECTORS
Section 1. The Council shall have a Board of Directors (herein also referred to as “the Board”) consisting of seven (7) members of the Council in good standing, including the four officers described in Article VI.
Section 2. The Council shall elect, by simple majority of a quorum (defined infra, Formatted Article VII), all members of the Board, including at least one member, to the extent feasible, from each quadrant of the Meadowbrook neighborhood, the four quadrants being within the boundaries of the Council (as defined in Article II, supra) and described as:
Northwest Quadrant – north and west of the intersection of NE 105th Street and 35th Ave NE
Northeast Quadrant – north and east of the intersection of NE 105th Street and 35th Avenue NE
Southeast Quadrant – south and east of the intersection of NE 105th Street and 35th Avenue NE
Southwest Quadrant – south and west of the intersection of NE 105th Street and 35th Avenue NE.
Section 3. The Board shall meet bi-monthly [Jan, Mar, May, Jul, Sep, Nov], or more often as they may determine necessary, to discuss the business of the Council, including the authorization of correspondence and the authorization [of] representation with public officials and private parties and at public meetings and other meetings of public bodies. The Board may include any guest or guests at its meetings.
Section 4. The Board shall keep minutes of its meetings and make such minutes available for inspection by all members of the Council. The Board shall report on its activities at each regular meeting of the Council.
Section 5. OTHER AUTHORITY: The Board may:
1. establish special committees to study and report on issues of concern for public discussion and action by the Board or the Council; and
2. authorize various surveys and questionnaires for the community to determine needs and issues.
Section 6. VACANCY: The Board shall have the authority to appoint persons to fill vacancies among members of the Board. The appointee shall be approved by a majority of the Board, and shall serve until the next regular election.
ARTICLE VI – OFFICERS
Section 1. The officers of the Meadowbrook Community Council shall be a President, a Vice-President, a Secretary, and a Treasurer.
Section 2. ELECTIONS: The Council shall elect, by simple majority of a quorum (defined,infra, Article VI), the officers to serve for a 12-month term. Terms shall run from January through December of each year.
Section 3. ELIGIBILITY: Any Council member who is current on dues shall be eligible for office.
Section 4. DUTIES OF THE OFFICERS:
A. The President shall:
1. preside at all Council and Board meetings;
2. serve as chief executive, coordinating all programs and business of the organizationCouncil;
3. prepare an agenda for each Council and Board meeting;
4. unless otherwise directed by the Board, represent the Council before governmental entities as necessary, and make or direct communication of official Council positions on any issue. The President Board may assign the representation responsibility to the Vice-President or other members of the Board or other Council members as appropriate;
5. call special meetings of the Council or the Board; and
6. vote only in the case of a tie.
B. The Vice-President shall:
1. assume the duties of the President during the absence or disability of the President, and carry out such other duties as the President or majority of the Council direct; and
2. serve as representative from the Meadowbrook Community Council to the North District Council.
C. The Secretary shall:
1. maintain a permanent file of all minutes, unfinished business, and records utilized in the business of the Council;
2. record the minutes of each meeting and have them available by the third Tuesday of each month; and
3. be in charge of correspondence.
D. The Treasurer shall:
1. collect and maintain custody of all dues and any contributions to the Council;
2. disburse Council funds as directed by the President or the Board;
3. maintain an accurate record of the Council’s finances; and
4. maintain a current record of voting membership and have same available at each meeting of the Council.
Section 5. RECALL: The Council may recall, for cause and only after five days written notification before the proposed action, any member of the Board or any elected or appointed officer by a two-thirds (2/3) majority vote of a quorum (as defined in Article VII, infra). Unexcused absences from three consecutive Council meetings shall constitute cause for purposes of this action.
Section 6. OTHER AUTHORITY: The officers may
1. establish special committees to study and report on issues of concern for public discussion and action by the council; and
2. authorize various surveys and questionnaires for the community to determine needs and issues.
Section 7. VACANCY: The officers shall have the authority to appoint persons to fill vacancies. The appointee shall be approved by a majority of the officers, and shall serve until the next regular election.
ARTICLE VII – MEETINGS
Section 1. The Meadowbrook Community Council shall hold a regular meeting on the second Tuesday of the months of October, February and May of each year [January, March, May, July, September, November]. If necessary, the President with advice of theone of other three officers Board of Directors may cancel a meeting of the Council or of the Board.
Section 2. The President may call special meetings of the Council, as needed, with the concurrence of other officers the Board. Duly diligent efforts shall be made to timely notify all Council members of any such meeting.
Section 3. QUORUM: Nine (9) Council members eligible to vote shall constitute a quorum at any duly convened meeting. It shall take a simple majority vote of a quorum to pass a motion or to take a position to support, proposed, or opposed any action, unless otherwise stated in these bylaws (see Article VII, Section 6, infra). The Council shall attempt to reach consensus on any decision affecting the Council or its members. Four (4) members of the Board of Directors shall constitute a quorum at any duly convened Board meeting.
Section 4. OPEN MEETINGS: All meetings of the Council and the Board shall be open to the public.
Section 5. RULES OF ORDER: The rules contained in Robert’s Rules of Order, NewlyrRevised, shall govern to the extent that they are not inconsistent with these bylaws.
Section 6. WILL OF THE COUNCIL: A motion for the purpose of representing the will of the Meadowbrook Community Council to any public or private agency or organization must be presented one meeting prior to the scheduled vote. All voting members of the council must be notified of the motion, including the full text of the motion, at least twenty-one days prior to a vote on the motion either via U.S. Mail or e-mail notification to be made by the Secretary. The motion may then be passed by a majority vote of all voting members present, if a quorum is present.
ARTICLE VIII – DISSOLUTION
In the event the Meadowbrook Community Council can no longer operate due to lack of interest or active participation of the community, or if it can no longer fulfill its objectives, the Council shall have the authority, by vote of two-thirds majority vote, to dissolve. Any remaining assets shall be donated to charity nonprofit organizations selected by majority vote of the Council, with the exception of special funds. Special funds are those given for specific purposes and the restriction must be passed to the recipient.
ARTICLE IX – BYLAW AMENDMENTS
The bylaws may be amended after proposed amendments have been made available to voting members of the Council twenty (20) days before the scheduled meeting when such amendments are to be read. The bylaws may then be amended at the next meeting of the Council by two-thirds vote of the members present and voting, if a quorum is present.
Adopted November 13,1990
Amended January 12, 1993
Amended January 9, 1996
Amended February 10, 1998
Amended, October 9,2001
Proposed Amendments to the By-Laws of MEADOWBROOK COMMUNITY COUNCIL
Article V – Board of Directors
Section 3 (substitute): The Board shall meet bi-monthly on the second Tuesday of the months of January, March, May, July, September and November, or more often as the Board or the Officers may determine to be necessary. The Board meetings shall be open to the public and guests may be invited to attend and participate.
Section 6 – Vacancy – (Add) The Board shall have the authority to appoint persons to fill vacancies among the members of the Board or Officers.
Article VI – Officers
Section 1 (substitute) The officers of the Meadowbrook Community Council shall be a President, Vice President, a Secretary, and a Treasurer. The Board Council, at its discretion, designate two persons to share the duties and obligations of a single office which persons will be designated Co-President, etc. The Board Council may also, at its discretion, designate a person to share the duties of a single office, such as Secretary Treasurer, etc.
